Zeta Taskflo+ — project management with an AI that knows your work
Projects, tasks, meetings, finances and software QA in one place. Built for organisations that need control over who sees what — and where their data lives.
One system, not five
Replace scattered spreadsheets, chat threads and separate tools. Projects, meetings, petty cash, invoices and bug tracking share the same people, permissions and data.
AI that knows your work
Ask in plain language: "what is overdue this week?" or "create a task for Aina". The assistant answers from live project data and only shows what each user is allowed to see.
Your server, your rules
Install on your own Linux server, cPanel hosting or on-premise machine. Your database and uploaded files stay on infrastructure you control.
Everything your team needs
Every module is included and shares one login, one permission model and one search.
AI that does the work
Eight AI features. Each one can be switched on or off by your administrator, and run on cloud AI or on your own AI server.
AI Assistant
Floating chat on every page. Answers questions from your projects, tasks and meetings, and remembers the conversation per user.
Create by chat
"Create a project for the HQ renovation" becomes a ready-to-save form. Nothing is saved until the user reviews and confirms.
Document → tasks
Paste meeting notes, a scope or any text document and get an actionable task list extracted for you.
Schedule risk forecast
Estimates each project's delay risk and recommends actions — so you can act before a deadline slips.
Daily focus
One click gives each user today's priorities, a quick team status and a word of motivation.
Smart task suggestions
Turns a project description into a suggested task list, and writes task descriptions and checklists with one click.
Meeting actions
Reads the meeting minutes and suggests follow-up actions — skipping ones you already have.
Test case generator
For software teams: suggests test cases from the project description and existing tasks, without duplicates.
Plus a private project knowledge base with Zeta AI Core. How the AI options work →
The right people see the right data
Permissions that match your org chart
- Flexible roles — define your own roles and choose per module whether users see their own work, their department, or everything.
- Department heads and supervisors automatically see their team's work.
- The AI follows the same rules — it never reveals records a user cannot open.
- Activity log — key actions are recorded for accountability.
Safe by design
- AI cannot delete or change your data — it can only create records, and only after the user confirms.
- Choose your AI provider per feature — cloud AI, your own Zeta AI Core server, or both with automatic fallback.
- Login protection — lockout after repeated failed attempts, secure sessions.
- Built-in database backup from the admin panel.
Easy to own and run
Lightweight stack
PHP and MySQL with no complex dependencies. Runs on standard Linux servers or cPanel hosting.
Restricted networks
Offline asset mode serves every script and style from your own server — no public CDN needed.
One-click updates
New versions arrive from the Zeta Core release server, checksum-verified and backed up before installing.
See Zeta Taskflo+ running on your data
Book a walkthrough with our engineers. We'll show Zeta Taskflo+ in action and size a deployment for your servers.
Book a Demo